---
title: "Sharing Reports with Other Users"
canonical: "https://docs.rubiconwater.com/space/RptNC/1987510996/Sharing%20Reports%20with%20Other%20Users"
format: markdown
---
> Macro (toc)

To make a report available to other users you must:

- **Publish** the report, so that it appears in a Reports category in the application.
- Add the authority to use the report to the appropriate parties and roles.

You can do all this from the Report Editor as follows:

# Publish the Report

**Step 1**

When you are ready to publish the report, click **Save** to save it.

**Step 2**

Choose **File > Publish** from the menu to open the Publish Report screen.

**Step 3**

Choose a **Major Category** and a **Minor Category** for the report. These determine where the report will appear in the application.

> ℹ️ **Note**
> ℹ️ 
> ℹ️ You must pick an existing major category, but you can create a new minor category by entering a new category name in the **Minor Category** field.

# Share the Report

Add an access authority to the form as follows:

**Step 1**

Click **Add** to open the Insert Authority screen.

**Step 2**

Select the following:

- Select a **Role** for which this authority will apply.
- Select a specific **Party** or enter ALL PARTIES to make the report available to any party logging in with that role.

Click **OK**.

**Step 3**

Repeat the process to add any further authorities. See <u>[Adding authorities to a role](https://support.rubiconwater.com/help/dms/content/topics/modules/roles/pcs_insertauthority.htm)</u> for more information about roles and authorities.

**Step 4**

Click **OK** to save your changes.

**Step 5**

Restart the application to make the report available.

# Unpublishing a Report

If you want to remove access to a report you can either:

- Open the report in the Report Editor and choose **File > Unpublish** from the menu. This makes the report unavailable to everyone. You can still open the report in the Report Editor.
- Select the report in the Objects module and modify the authorities on the Authority tab. This allows you to choose which users will retain access to the report.

> ℹ️ **Note**
> ℹ️ 
> ℹ️ To search for a report in the Objects module, use the *Adhoc Report* object type.

See [https://rubiconwater.atlassian.net/wiki/spaces/SMNC/pages/2001011554](https://rubiconwater.atlassian.net/wiki/spaces/SMNC/pages/2001011554) for more details.

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