---
title: "Manually Entering a Sale"
canonical: "https://docs.rubiconwater.com/space/BNC/1990361126/Manually%20Entering%20a%20Sale"
format: markdown
---
Add a sale to an account to correct for an inaccurate or missing item in a single invoicing period. Unlike special charges, each sale item is only invoiced once. Sale charges must have a charge type of *Fixed* or *Variable*.

> ℹ️ **Caution**
> ℹ️ 
> ℹ️ Only one charge of each charge type can be added to an invoice in any invoicing period. If you create a new sale item, it will *replace* any existing charge of that charge type for that account.

> ℹ️ **Note**
> ℹ️ 
> ℹ️ Add sale items before you issue invoices for the invoicing period. You cannot make changes to an issued invoice.
> ℹ️ 
> ℹ️ If you have already issued invoices, the sale item will be invoiced in the next invoicing period.

# Add a sale to an account

**Step 1**

In the Accounts module select the account to which you want to add a sale.

**Step 2**

On the Sales tab, click **Insert** to add a sale.

**Step 3**

Enter the following details:

| **Property** | **Description** |
| --- | --- |
| Date Effective | Date from which this sale is valid. Sales can be added to an invoice provided their effective date is no later than the closing date of the invoice period. |
| Charge | Choose a charge to use for this sale. This should not be a *Calculated* charge type. |
| Quantity | If you are using a *variable* charge type, enter the quantity for this sale |
| Amount | Enter a charge amount or accept the default value from the charge type. |

**Step 4**

Check the calculated **Sub Total** and **Total** charges to confirm that they are correct.

**Step 5**

Click **Save** to save your changes.

---